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Halling Parish Council

JY06/01

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Meetings

Meeting of Halling Parish Council held on 13 July 2006 at the Community Centre

Present: Chairman, Vice-Chairman, Councillors R Underdown, F Howard, T Reynolds, C Herbert and R Swain.
W R Swan – Clerk and 1 member of the public.

1. Apologies for absence
There were apologies from Councillors Mrs Coleman – holiday and P Wyatt - holiday.

2. Minutes of last meeting
It was proposed by the Vice-Chairman, seconded by Councillor Herbert, that the minutes of the previous meeting were a true record. All agreed and the Chairman duly signed them.

3. Matters arising
Councillor Herbert raised the question of inviting the Chief Executive of Medway Council to a follow up meeting to discuss any progress made since last year’s meeting. He also said that only 9 residents had turned up for the Village “Litter Pick” but in spite of this it had been very successful with more than 20 blacks sacks being filled.

4. Notification of Any Other Business
Councillor Herbert – 1 item; Vice-Chairman – 1 item and Councillor Reynolds – 2 items.

5. Co-option of new Parish Councillor
It was proposed by Councillor Reynolds, seconded by the Vice-Chairman, that Daryl Palmer be co-opted on to the Parish Council to fill one of the vacancies in Upper Ward. This was agreed unanimously. Councillor Palmer duly signed the Declaration book and took his seat on the Council.

6. Reports by Chairmen of Committees
(a) Estates
The Chairman said that an audit of the Village should be carried out and a meeting with Judith Armitt should be set up. The Clerk is to ask which dates she has available.
Councillor Herbert asked if Medway Council could be contacted about the yellow lines still awaited for the junctions along Kent Road.
There is apparently a meeting with Medway Council and Saxon Homes on 14 July 2006 at 11.30 re Bishops Palace – Councillor Underdown will attend on behalf of the Parish Council.
The Vice-Chairman reported that some trees had been damaged in the Recs. He met with Medway Council’s tree specialist to discuss the problem and is awaiting a price from contractors.
(b) Footpaths
The Clerk read out the Committee Chairman’s report in his absence. Councillor Underdown said that the problem with the Ticker path is becoming urgent. Councillor Swain said that the RS201 at Cemex is getting very overgrown. The Clerk will contact Maurice Claydon.
(c) Planning & Development
The Committee Chairman, Councillor Underdown reported on the following applications:
72 Pilgrims Road – reapplication for building at rear and garage – no objections
56A Rochester Road – garage and rear extension – no objections.
83 High Street – disabled toilet – no objections.
17 Pilgrims Road – remove hard standing and substitute with driveway and store. It was agreed that a site meeting should be held before making any comments.
183 High Street – wooden erection in garden – no trace of any application – check with Medway Council.

7. Jubilee Hall - no report

8. Harris House
The Clerk reported that Medway Council had approved the planning application as submitted by MHS. A check is to be made on the possibility of a Section 106 agreement.

9. Halling Association
The Chairman reported on the War Memorial on Forge Green. Councillor Palmer said that the base is chipped. The Chairman is to check on this. The planting will be done in October and seating will be considered at a later stage. Councillor Underdown reported that the meeting on 3 July had felt that a Civic Ceremony and Dedication of the Memorial should be carried out before Remembrance Sunday. The local Clergy should be asked to dedicate the memorial.
The Summer Play scheme is going well. The “Valley of Vision” is a scheme for obtaining Lottery funding in the Medway Valley and could well be a source of funds for Bishops Palace. This will be the next project after Forge Green. Councillor Herbert welcomed the news on the Bishops Palace. The garden at the top of Stake Lane is in a poor state. Check with Catherine Smith as to who is responsible for this. The Chairman is to check on the CCTV situation for Forge Green.

10. Annual Accounts for 2005/6
Copies of the audit return were passed round the meeting and it was proposed by Councillor Reynolds, seconded by the Vice-Chairman, that they be accepted and signed by the Chairman and Clerk on behalf of the Council. All agreed.

11. Community Centre
The Vice-Chairman reported on various improvements being made to lighting and water heating at the Centre. The Chairman asked if the Community Centre Committee could contribute towards a replacement for the Village map on the front wall of the Centre. Councillor Herbert reminded Members that they had decided already to spend the refund of £500 from the winding up of the HVRA on a new village map. (see item 17 October 2005 minutes)

12. Lafarge
The liaison meeting arranged for 26 June at the Cedars had to be cancelled at the last minute because of illness of one of Lafarge’s representatives.

13. Cemex
Councillor Underdown reported that Maurice Claydon had given them a tour of the Dean Valley at the last liaison meeting. Nothing more has been heard about the planning application for the west site.

14 Youth Club
The Vice-Chairman said that the summer programme is going well but more adult help is needed.

15. Correspondence
(a) Open Spaces Society – magazine
(b) KCC – mineral developments framework – consultation papers
(c) Medway Council – notice of Planning hearing re 42-48 Rochester Rd 6 July 2006
(d) Safety Surfaces Ltd – brochure
(e) Royal British Legion – 2006 Poppy Appeal pack
(f) KCC – copies of orders re footpaths
(g) Medway Council – minutes of RLC 16 May 2006

(h) Medway Council – appeal re Trechmanns Wharf – 17 October 2006 at Gillingham Mun. Bldgs.
(g2) Jubilee Hall Management Cttee. – notice of charges
(h2) KAPC – newsletter
(i) Inchoak Interiors – brochure
(j) copy email from Allan Randall to MHS re Harris House
(k) Clerks & Councils Direct magazine
(l) KCC/Medway Council – notice of adoption of Kent & Medway Structure plan 2006
(m) Medway Council – The Villager Minibus service information
(n) Cuxton 1991 FC – letter requesting use of pitch for 2006/7 season
(o) Local Council Review – magazine
(p) FieldGuard safety surfaces brochure
(q) email from Lynne Overett cancelling liaison meeting
(r) emails from Daryl Palmer applying for vacancy on PC
(s) T & M BC – email re footbridge over Medway
(t) email from Maggie Coleman with apologies for meeting
(u) email from Peter Wyatt- apologies for meeting but report to be read out.

Receipts
(a) £80 from Total Property for advert in HV

17. Payments

£ Net
Vat
Gross
(a) Staples – paper 
67.62
11.83
79.45
(b) Sue Greenan – HV
40.00
40.00
(c) P Wilkins – Smith HV
40.00
40.00
(d) Home & Hobby – VH’s purchases
21.63
3.78
25.41
(e) W R Swan – approved expenses
105.67
105.67
(f) Open Spaces Society – donation
25.00
25.00
(g) KAPC – Arnold Baker tome
51.95
51.95
(h) Clive Stanley – webmaster services
110.00
110.00
(i) Home & Hobby – VH’s purchases
14.57
2.55
17.12
(j) MCL - Jubilee Hall rails
150.00
26.25
176.25


It was proposed by the Vice-Chairman, seconded by Councillor Swain, that the above payments be ratified. All agreed.

18. Any Other Business
1. The Vice-Chair said that a police report had emphasised commitment to local communities.
2. Councillor Reynolds said that the Centenary celebrations on the Medway Valley line had been postponed until possibly April 2007.
3. Councillor Swain said that the top end of Pilgrims Road needs trimming back to reveal road signs etc.

19. Parishioners’ Questions
Among the points raised by residents were the following:
(a) Grass cutting in Cemetery
(b) Circle in Vicarage Road
(c) Signs in Rec.
(d) Lafarge RAB
(e) Police and Councillor surgery
(f) Bishops Palace.


Last updated ~ 15 September 2006

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