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The Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS
Telephone & Fax (01634) 241551 Clerk: Mr W R Swan
Halling Parish Council
[ DRAFT MINUTES - to be confirmed at next meeting ]
Minutes of Halling Parish Council held on 8th July 2010 at the Community Centre
Present: Chairman Daryl Palmer, Vice-Chairman Les Hitchcock, Sarah Poole, Trevor Reynolds, Ray Jackson, Norman Mitchell, Chris Herbert and Richard Thorne.
W R Swan - Clerk and 7 members of the public.
The Chairman reported that he has received a notice of resignation from Norman Mitchell who is moving out of the area to Devon because of promotion at work. He thanked him for all the work he has done on behalf of the Village whilst serving on the Parish Council.
Apologies were received from Mitzi Richardson, Maggie Coleman and Frank Howard.
It was proposed by Sarah Poole, seconded by Ray Jackson, that the minutes were a true record of the June 2010 meeting. All agreed and the Chairman duly signed them.
3. Matters Arising - see report under Planning and Development.
4. Notification of Any Other Business
Norman Mitchell – 2 items; Chairman – 1 item and Sarah Poole – 1 item.
5 Reports by Chairman of Committees
Estates - the Chairman volunteered to take on the role of Chairman of Estates temporarily pending a permanent appointment. This was agreed. Three of the notice boards are in very poor condition and need replacing. These are at North Halling, Walnut Tree flats and The Street, Upper Halling. Also the Parish Council has already agreed to erect a new notice board at the Jubilee Hall. The estimated cost of buying and erecting 4 new boards would be around £750 each. It was proposed by Trevor Reynolds, seconded by Norman Mitchell, that this be agreed providing any expenditure is close to this estimate. This was agreed unanimously. The Insurance Inspector’s report earlier in the year said that some of the safety surfacing in both recs. needed refurbishing and it was proposed by Chris Herbert, seconded by The Vice-Chairman, that a budget of £2,000 be allocated for this purpose based on earlier quotes for this work. This was agreed unanimously. Halling Marsh has been sold to the Parish Council by Lafarge Cement and will be handed over at the end of July. The Parish Council will be working with the Kent Wildlife Trust on this project. The lease agreement for the White Pit has been received from Cemex and has been sent to the Council’s solicitors.
(b) Footpaths – no report
(c) Planning & Development
Richard Thorne explained to the Council and the residents present about application No MC10/1873 - the recycling plant on the east CEMEX site for aggregates and top soil. After some discussion on his comprehensive report including site visits to a similar plant at Borough Green by Members of the Parish Council (copy attached), it was proposed by Trevor Reynolds, seconded by Ray Jackson, that the Parish Council should not object in principle, but make its concerns and those of residents about dust, pollution, noise and traffic movements. known to Medway Council by the closing date of 30th July 2010. This was agreed unanimously.
183 High Street, Lower Halling – this application was never sent to the Parish Council and was approved before it could comment. Medway Council have promised to let the Parish Council know in future and the Clerk will search Medway’s website weekly in future. The Chairman said that an eye must be kept on the building to see that the original plans are adhered to.
6. Accounts for 2009/2010
The Clerk passed round copies of the annual return as required by the Audit Commission and it was proposed by Chris Herbert, seconded by the Vice-Chairman, that this be accepted and that the Chairman and Clerk should sign it as adopted. This was agreed unanimously. Chris Herbert said that thanks were due to the Parish Council for keeping within budget
7. Jubilee Hall – no report
8. Halling Association – no report
9. Community Centre
The Vice-Chairman reported that the centre has been given a trampoline and suitable training is being given by a local gymnast.
10. Lafarge – see Marsh
Trevor Reynolds reported that the chimney is due to be demolished on Sunday 19th September at 11.00 am. The Company will be informing all residents of the details. It is hoped that a pupil from the school and the oldest past employee of the Company will press the button.
12. Youth Club – the Vice-Chairman reported that they had gone on 2 outings recently to go “wall climbing” and trampolining.
Trevor Reynolds reported that the Halling View has just been delivered giving lots of information to Villagers. There is an auction on 17th July at the Jubilee Hall which is being organised by Ray Jackson. He wished the Parish Council to write to Town Talk thanking them for all their help to Halling over the years.
The Clerk read out the letter from Trudi Smith to Medway Council about the problems with traffic at the school. A petition is being sent to Medway Council by parents asking for a pedestrian crossing in Howlesmere Close and no further restrictions on parking in the area. It was proposed by Trevor Reynolds, seconded by the Vice-Chairman, that the Parish Council write to Robin Cooper seeking more dialogue and consultation in this matter or if not successful in this aim, to object to Medway’s proposal and to support the parents. All agreed. Chris Herbert asked if the Community Police could be involved in the parking problems in the Village.
|(a) Ben Cook – grounds work Estates||
|(b) WI – donation under section 137||£50.00|
|(c) Cuxton & Halling PCC – donation towards grass cutting under section 137||£400.00|
|(d) Clive Stanley – webmaster fees for May 2010 G/A||£33.00|
|(e) Ben Cook – grounds work Estates||£60.00|
|(f) BT – phone and broadband G/A||£120.80|
|(g) Remmer Print Ltd – raffle tickets for FW10||£68.00|
|(h) Tonbridge & Malling BC – printing of Halling View||£944.65|
|(i) Ben Cook – grounds work Estates||£95.00|
|(j) Clive Stanley – webmaster fees for June 2010 G/A||£33.00|
|(k) W R Swan – Clerk’s wages||£1073.98|
|(l) Ben Cook – clearance of Woodens footpath||£40.00|
It was proposed by Sarah Poole, seconded by Richard Thorne, that the above payments be ratified. All agreed.
17. Any Other Business
Norman Mitchell said that the Parish Council should ask Medway Council to come out and inspect the trees in the Lower Rec. which are overhanging gardens in Vicarage Close. Also the stump in the Upper Rec. at the rear of 50 The Street, needs attention as a resident has claimed that it is damaging her fence. Work needs to proceed as soon as possible on the installation of the new roundabout promised for the Upper Rec.
The Chairman raised the question of signatories on the Parish Council’s bank account. There are now only 2 councillors able to sign cheques and we should get back to having any 2 from 4. Ray Jackson and Trevor Reynolds volunteered to be added and it was proposed by Sarah Poole, seconded by The Vice-Chairman, that their names be added. All agreed and the Clerk is to arrange this.
Among the points raised by residents were the following:
(a) Buses in Upper Halling and the Bluewater bus.
(c) Cemetery Road
(d) Plough Path.
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