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Halling Parish Council

MY09/01

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Meetings

[ DRAFT MINUTES - to be confirmed at next meeting ]

Meeting of Halling Parish Council held on 14th May 2009 at the Community Centre

Present: Chairman, Vice Chairman, Chris Herbert, Maggie Coleman, Mitzi Richardson,

Daryl Palmer, Norman Mitchell, Ray Jackson and Trevor Reynolds.

Bill Swan – Clerk

1 member of the public.

1. Election of Chairman for the year 2009/2010

 It was proposed by Maggie Coleman, seconded by Daryl Palmer, that Frank Howard be put forward for Chairman.  There being no other nominations, Frank Howard was duly appointed and signed the Declaration Book.

2. Apologies

Bob Swain.

3. Minutes of last meeting

It was proposed by Maggie Coleman, seconded by the Vice-Chairman, that the Minutes were a true record of the last meeting.  All agreed and the  Chairman signed them accordingly. 

4. Matters Arising - none

5.  Notification of Other Business

Norman Mitchell 1 item; Vice-Chairman – 1 item.

  

6.  To elect Vice-Chairman and  Chairmen of Committees

It was proposed by Trevor Reynolds, seconded by Maggie Coleman, that Les Hitchcock be put forward for Vice-Chairman.  There being no other nominations, Les Hitchcock was duly appointed.

7. To appoint Members of Committees and representatives to other bodies.

It was proposed by the Chairman, that the Chairs and constitution of Committees remain as in the previous year and that Maggie Coleman serve as representative on the Kent Association of Local Councils with Ray Jackson on the Rural Liaison Committee.  This was seconded by Trevor Reynolds and all agreed.                                

8.  Dates of meetings

The Clerk passed round a list of dates for the ensuing year and it was proposed by Ray Jackson, seconded by Daryl Palmer, that these be accepted.  All agreed.

9.  Reports by Chairmen of Committees.

(a)  Estates

Daryl Palmer reported that the MUGA is being well used and had now been marked up.      The Parish Council has paid 75% of the HAGS invoice pending snagging concerns which the Company are attending to.  It has been suggested that an opening ceremony be held on  29th May during the school half term.

The ramp at the Jubilee Hall car park needs urgent repairs to avoid damage to cars and it was agreed that Total Property  should be asked to carry this out as a matter of urgency.

(b)  Footpaths

Maggie Coleman reported that Medway Council officers are preparing a report for Members on the RS 320.

                        

(c)  Planning & Development

Norman Mitchell reported that the following applications had been received:

13 Meadow Crescent, Upper Halling – rear extension – no objection.

3 Britannia Close, Lower Halling – rear extension – no objection.

Land rear of 46-48 Rochester Road, North Halling – 4 detached houses.

The Parish Council has objected to the previous proposals for this site.  Norman Mitchell asked that the Committee carry out a site meeting as soon as possible.

                                                

11.  Jubilee Hall

Daryl Palmer said that work is to begin shortly on redecorations and new lighting.

12.  Halling View

Daryl Palmer said that work is to start soon on the July edition.

13.  Halling Association

Maggie Coleman asked if the question of the stiles on the Marsh had been dealt with.  Daryl Palmer said that the Association will look into the best solution for them.

14  Community Centre

The Vice-Chair said that the Annual General meeting was held on 27th April and that 3 new members have come forward to join the Management Committee.

15.  Lafarge – no report

16.  CEMEX – no report

17.  Youth Club

The Vice-Chairman reported that the Club is still running 2 groups successfully.

18.  Policing

Daryl Palmer said that PCSO Alan Hunter has now started in the Village.

19.  Annual Parish Meeting.

The Chairman reported that the meeting went well and thanked everybody for their help.  The attendance was again disappointing and it was felt that more advertising is needed for next year’s meeting which is to be held on  20th April 2010 at the Jubilee Hall.   A leaflet drop reminding residents might be useful.

20.  Funday

Trevor Reynolds said that plans are going well and successful meetings have been held with the Halling Association representatives.  

  

21. Receipts
 £
 
 
 
 
 
 
(a)  Medway Council – precept for 2009/10 
£20,000
 
 
(b) Medway Council - rural liaison grant 
£  6,620
 
 
 
 
 
 
22. Payments
Net£
 Vat£
Gross£
   
 
 
(a)  Clive Stanley – webmaster fees for March 2009
92.68
 
92.68
(b)  W Swan – wages 
 1.086.14
 
 1.086.14
(c)  Hags Play Ltd – part payment for MUGA
47,826.08
7,173.92 
55,000.00
(d) Craigdene Ltd- inspection of MUGA 
  95.00
14.25
109.25
(e) B Cook – grass cutting work
75.00 
 
75.00
(f) Zurich Insurance – renewal 2009/10
1,499.13
 
1,499.13
(g) Sasha Dodd – computer
28.00
 
28.00
(h) KALC – renewal for 2009/10
711.69
 
711.69

                                             

It was proposed by Daryl Palmer, seconded Vice-Chairman, that the above payments be ratified.  All agreed.

Trevor Reynolds asked for it to be noted the good job done on behalf of the Parish Council by our Webmaster, Clive Stanley.    

23.  Any Other Business

Norman Mitchell handed over Babcock’s Community Project form for Daryl Palmer to complete on behalf of the Parish Council for possible work on the recreation grounds.

Parishioners’ questions

(a) Dog wardens.



Last updated ~ 5 June, 2009

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