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[ DRAFT MINUTES - to be confirmed at next meeting ]

Meeting of Halling Parish Council held on 12th February 2009 at the Jubilee Hall

Present: Vice Chairman, Daryl Palmer, Chris Herbert, Ray Jackson, Maggie Coleman, Mitzi Richardson and Trevor Reynolds,
Bill Swan – Clerk and 4 members of the public.

1. Apologies – Bob Swain and Frank Howard.

2. Minutes of last meeting
It was proposed by Trevor Reynolds, seconded by Maggie Coleman, that the Minutes were a true record of the last meeting. All agreed and the Vice-Chairman signed them accordingly.

3. Matters Arising
Item 8 - Trevor Reynolds said there will be a Funday weekend from Friday through to the Sunday and Halling Association will be providing funding to sponsor the event.
Item 14 – Chris Herbert asked if the proposed meeting with Phil Moore could be arranged for the 26th February, if possible.

4. Notification of Other Business
Daryl Palmer – 2 items; Ray Jackson – 1 item; Chris Herbert – 2 items.

5. Reports by Chairmen of Committees:
a. Estates

Daryl Palmer reported that work has been carried out by Total Property as a matter of urgency on the following;
Notice board at North Halling and swings and slide at Upper Rec.
The cradle swings at Upper Rec. need replacing and it was proposed by Vice-Chair and seconded by Trevor Reynolds, that the quote of £338.20 submitted by Total Property be accepted. All agreed. Daryl Palmer declared an interest and abstained.
Medway Councillor Ray Maisey has given approval for the goal posts in the Upper Rec. to be replaced, the cost to be met from his Ward Fund.
As regards the roundabout for the Upper Rec., it is likely that £2,000 will be forthcoming from the same funding and Chris Herbert reported that £8,500 from the Section 106 agreement for Harris House can also be used for this. After discussion, it was proposed by Daryl Palmer, seconded by Trevor Reynolds, that football teams be offered the use of the Mound instead of the Upper Rec. All agreed.
The Clerk will be contacting Catherine Smith regarding the payment of the money for the MUGA from Halling Association.

b. Footpaths
Maggie Coleman reported that she met with the Parish Council’s Solicitor who will carry out the formal registration of land owned by the Council. Nothing has been heard from Medway Council about the RS 320. She has arranged a site meeting with Daniel Daniels, the representative of Lafarge, on the Marsh at 11.00 am on 16th February. All Members are welcome to attend.

c. Planning and Development
Chris Herbert reported on his investigations into the Section 106 agreement arising out of the CEMEX development. There appears to be a disparity in the figures put forward by Medway Council from the scale of charges which should be applied. It was agreed that the Parish Council should take this up with Medway Council. Chris Herbert will continue to investigate the Section 106 agreements arising out of the new Roundabout on the A228, the new Cement Works and Peters Pit. He pointed out that Section 106 agreements have a life of 5 years and if not spent in this time, must be returned to the developers.

6. Jubilee Hall – no report

7. Halling Association – no report

8. Community Centre – no report

9. Lafarge
The Clerk will arrange a meeting with the PR firm Daniel Daniels and report the date back to Members.

10. Cemex - no report

11. Precept and budget for 2009/2010
It was proposed by Chris Herbert, seconded by the Vice-Chair, that the report of the Finance Committee held on 22nd January, be ratified. This was agreed unanimously.
The Precept for 2009/2010 will be £20,000, a reduction of £8,650 over the previous year which included a “one off” £10,000 for the MUGA. There is an increase in the Parish Council’s budget of £1,350 to reflect increased pressures on expenditure.
The Precept on Billing Authority was duly signed for onward transmission to Medway Council.

12. Highways
The flooding in Pilgrims Road has been partially cleared by Medway Council but still remains in one area when it rains. It is understood that Medway are contacting the landowners , Cemex Ltd, to discuss a solution.
The Clerk is to arrange a liaison meeting with the Head of Highways, Phil Moore and will inform Members of the date.

13. Youth Club
The Vice-Chairman said that the Club is still operating well with 2 groups but could do with more help from adults.

14. Policing
The Clerk was asked to contact the Office in charge of the PCSOs if nothing is heard from Quentin Moss.

15. Receipts
(a) Medway Council – balance of MUGA monies
(b) Halling View adverts – various
(b) Snodland Nomads FC – use of pitch
16. Payments
(a) Clive Stanley – webmaster fees for December 2008
(b) Total Property Ltd – repairs to notice board
(c) W R Swan – quarter’s salary
(d) CPRE – annual subs.
(e) Poppy Appeal – wreaths & donation
(f) 402 fundraisers – donation

Daryl Palmer declared an interest and abstained.
It was proposed by the Vice-Chairman, seconded by Chris Herbert, that the above payments be ratified. All agreed.

17. Any Other Business
Daryl Palmer suggested that the children at the school might take on an initiative to keep the Village clean. The Clerk is to contact Ian Stuart.
It was agreed that the Clerk should email the Community Safety Team at Medway Council concerning the state of the Village while Les Hitchcock has been off sick.
Ray Jackson asked that Medway Council be reminded about the yellow lines which need repainting and that confirmation should be sought from Phil Moore about the upgrading of the High Street.
Chris Herbert asked about the possibility of yellow lines at the Ferry Road and Howlesmere Close junctions with the High Street.
The Valley of Vision should be asked to remove the fencing around the Bishops palace which serves no useful purpose. All agreed.

18. Parishioners’ Questions
Among the points raised by residents at the meeting were the following;
(a) Dog mess
(b) Phone box in Upper Halling
(c) Grit bins
(d) Litter in Vicarage Road

Last updated ~ 7 March, 2009

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