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Halling Parish Council

NR08/01

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[Draft Minutes - to be confirmed at next meeting]

Meeting of Halling Parish Council held on 13 November 2008 at the Jubilee Hall

Present: Vice Chairman, Daryl Palmer, Chris Herbert, Ray Jackson, Maggie Coleman,

Trevor Reynolds and Norman Mitchell.

Bill Swan – Clerk

2 members of the public.

1. Apologies

Frank Howard, Mitzi Richardson, Bob Swain and James Souter. 

2. Minutes of last meeting

It was proposed by Daryl Palmer, seconded by Maggie Coleman, that the Minutes were a true record of the last meeting.  All agreed and the Vice-Chairman signed them accordingly.   

3. Matters Arising 

The Clerk passed round a list of those advertisers in Halling View who have not paid.The Clerk reported that the District Auditor had sent in his report with no comments or matters of concern. Maggie Coleman said that she was continuing research into the registration of land owned by the Parish Council. 

4. Notification of Other Business

Daryl Palmer – 3 items; Norman Mitchell – 3 items; Maggie Coleman – 1 item; Ray Jackson – 1 item and the Clerk – 2 items.

5. Reports by Chairmen of Committees:

a.   Estates

Daryl Palmer reported that he is still waiting quotes for the roundabout and goal posts for the upper rec.  The football pitch on the mound is in full use and it was agreed to charge £15 per match for outside teams.  Forge Green has now been cleared by Ben Cook who will be asked to the next Estates Committee meeting to discuss his role.  The Clerk is to check the Section 106 payments arising from Thomas Harris Close to see if there is anything forthcoming for the Village.

A letter has been received from the Parochial Church Council requesting a grant towards the cost of cutting the grass at the cemetery.   It was decided to ask for more information before making a decision.    

b.   Footpaths

Maggie Coleman reported that she is still waiting to hear the result of the meeting with the landowners on the marsh about the RS 320.  It was decided that the Parish Council should go ahead to formally register its land.   Ray Jackson said that Medway Council were advertising for a footpaths officer.  It is assumed that this is in addition to the post currently held by Anne Marie Behn.

 c.   Planning and Development

Norman Mitchell reported that Cuxton Parish Council has complained to Medway Council on behalf of all Parish Councils in Medway concerning the fact that they are not receiving notifications of planning applications.  It was decided to contact Medway Council to reiterate Halling’s concerns that applications might slip through without us knowing.  

6.  Jubilee Hall – no report 

7. Halling Association

Trevor Reynolds said that a meeting had been held with the Funday Committee about next year’s event.  This has gone well and help is being offered to make this, the 20th anniversary of the original, a big celebration.                                                                                                                                              

8.  Community Centre

The Vice-Chairman said that the Committee is still looking for a Treasurer. Work on new flooring is to go ahead shortly.  Norman Mitchell said that he is prepared to act as a temporary Treasurer until they get a permanent replacement.  The Centre has agreed to put up in the foyer, the Thomas Harris VC plaques presented to the Parish Council by MHS Homes.  

9.  Funday – see Halling Association. 

10.  Lafarge

The Clerk is to contact the PR firm Daniel Daniels to arrange a liaison meeting. 

11. Cemex 

The Clerk is to write to Medway Council to see if the Section 106 agreement on the new development has been ratified. 

12. Youth Club

The Vice-Chairman said that the Club has received a grant of £1,000 from the Variety Club of Great Britain. 

13. Highways

Phil Moore of Medway Council met with the Parish Council on 12th November and details were given of the discussion.  The fire appliance has been cleared to use the bridge.  Chris Herbert mentioned that it is possible that Medway Council will upgrade repairs to the High Street from category 2 to category 1 which could mean an earlier start to the work, though nothing has been settled as yet. It was decided to discuss the possible formation of a Highways Committee at the next Strategy meeting as it is becoming too much for the Estates Committee to deal with along with its usual matters.  

14.  MUGA 

Daryl Palmer said that the planning process was taking longer than envisaged because of certain objections but it is to be hoped that a decision will be arrived at soon.  The Clerk is to ask Medway to clarify the situation.  

15.  Lower Recreation Ground Registration

Maggie Coleman said that responsibility for this lies with the Parish Council once all land it owns is formally registered with the land registry.  It was proposed by Maggie Coleman, seconded by Trevor Reynolds,  that once this is done, the Parish Council should go ahead and register the Lower Rec. as a village green.  All agreed.

16. Receipts
   
     
Medway Council - refund of plan charges   47.50  
       
17. Payments
Net£
Vat£
Gross£
(a) W R Swan - wages
1045.50
  
1045.50
(b) Total Property – new seat at Wharnes Place
487.50
85.31
572.81
(c) Clive Stanley- September webmaster fees
44.00
    
44.00
(d) Medway Council – cost of the Mound pitch
450.00
78.75
528.75
(e) Staples Ltd – office supplies
103.35
18.09
121.44

                                                                                                         

It was proposed by Norman Mitchell, seconded by Ray Jackson, that the above payments be ratified. All agreed.

18. Any Other Business

Norman Mitchell said that the Government had brought out a White Paper on making and enforcing bye laws which the wish to make it easier for PCs to bring in bye laws. PCs will be responsible for enforcement using fixed penalties handed out by employees or agents. Trevor Reynolds proposed that the Parish Council should support the idea in principle, subject to further information being obtained. This was seconded by Chris Herbert and all agreed.
Daryl Palmer reported that more than 100 people attended the Valley of Vision event on 2 November. He also said that the Remembrance Day service at St John’s was very well attended followed by a procession to the memorial at Forge Green. He is working on Halling View which should be ready by 21 November.
Maggie Coleman asked if there had been any approach by Peter Lingham for an extension of time for the cattle grazing on the marsh. The Clerk said that he had not been approached. The Clerk was asked to check the dates for KALC local meetings.

Freedom of Information – it was proposed by Chris Herbert, seconded by Trevor Reynolds, that the Parish Council adopt the regulations as set out in the Government papers. All agreed.

Parishioners’ Questions.

Among the points raised by residents were the following;
(a) Removal of phone box.
(b) Flooding on Pilgrims Road.
(c) Road works junction High Street/Ferry Road.




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