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[Draft Minutes - to be confirmed at next meeting]

Meeting of Halling Parish Council held on 12 June 2008 at the Jubilee Hall

Present: Chairman, Vice Chairman, Daryl Palmer, Maggie Coleman, Chris Herbert,
Ray Jackson, J Souter, Trevor Reynolds and Norman Mitchell.
Bill Swan – Clerk
7 members of the public.

1. Apologies
Bob Swain and Peter Wyatt

2. Minutes of last meeting
It was proposed by Daryl Palmer and seconded by Ray Jackson, that the Minutes were a true record of the last meeting. All agreed and the Chairman signed them accordingly.

3. Matters Arising
Maggie Coleman raised the question of local KALC meetings. The Clerk is to look into this.

4. Notification of Other Business
Chris Herbert – 1 item; Norman Mitchell 2 items; and Maggie Coleman – 1 item.

5. Reports by Chairmen of Committees:
a. Estates
Daryl Palmer reported that there are still issues with the funding of the MUGA and our concerns have been conveyed to Medway Council. The Chairman detailed the dialogue he has been having with Medway Council about this. We are waiting for the Youth Service Manager to update the Parish Council. The Parish Council is to draft a letter to the Chief Executive of Medway.
Cuxton 91 FC has asked to use the upper rec. for 2 junior football teams next season and subject to goalmouth repairs and marking out, it was agreed that this could go ahead on a year by year basis.
Medway Council’s contractors have cut the lower rec. but the upper rec. has still not been done. Complaints from residents along with those of the Parish Council have been conveyed to Medway in the strongest possible terms. It was proposed by Daryl Palmer, seconded by Trevor Reynolds, that a sum of up to £800 from the Estates budget should be used for grass cutting in other areas as required. All agreed.
The new bins in the recs. have spaces for advertisements and it was agreed that Daryl Palmer and Trevor Reynolds should come up with an appropriate price for these.

b. Footpaths
Maggie Coleman said that the results of the Footpaths Improvements Survey are now available from Medway Council.
There have been no objections from any of the Landowners to the claims on the RS 320.

c. Planning and Development
Norman Mitchell reported on the situation in Primrose Road. There are no other issues this month.

6. Jubilee Hall - no report

7. Halling Association – no report

8. Community Centre
The Vice-Chairman said that the Trustees are still looking for a Treasurer.

9. Lafarge
The Chairman felt that the Parish Council should not meet with Lafarge until it has met with the Section 106 officer.

10a. CEMEX – general - no report

10b. CEMEX - site development
The Chairman reported that apparently the development is on hold until the Tilbury plant is built.

11. Youth Club
The Vice-Chairman said that Charlton FC coaches are to have a training session with members.

12. Funday
The Vice-Chairman said that arrangements were going well and that lots of prizes were being donated.

13. Audit of Accounts for 2007/8
The Clerk passed round copies of the statement to be agreed and sent to the Audit Commission. It was proposed by the Vice-Chairman, seconded by Daryl Palmer, that the accounts be accepted. All agreed. The Chairman moved a vote of thanks to the Internal Auditor, Mary Acott.

14. Highways
Chris Herbert said that the opening of Ferry Road would not only affect the residents in the Low Meadow area, who have been consulted by Medway, but would affect all residents of the Village who have not been approached by Medway for their views. The Parish Council must consider the long term future of the bridge.
A letter had been received from Mrs Faraday re the bridge. The Chairman said that he will reply saying that this is a matter for Medway Council Highways.

15. MUGA - see under Estates

16. Correspondence
A letter had been received from MHS Homes re the commemoration of Sergeant Harris VC on the Harris Court site.

17. Receipts
(a) P J Lingham - Grazing rights on marsh
(b) Various - Adverts in Halling View
18. Payments
(a) Clive Stanley – webmaster fees for April 2008
(b) The Wisdom Hospice – donation in memory of Peter Lancley
(c) WI – donation
(d) BT – broadband
(e) KCPFA – subs
(f) KALC – newsletters
(g) Zurich Municipal Insurance – renewal for 2008/9
(h) Home 7 Hobby – handyman’s purchases
(i) You First Partnership Ltd – paper for office & Halling View
(j) Paseana Ltd – toner etc for Halling View & Funday
(k) Total Property Ltd – fencing on marsh
(l) MCL Ltd – section 137 payment re Jubilee Hall (recoverable)

It was proposed by Trevor Reynolds, seconded by the Vice-Chairman, that these payments be ratified. All agreed.

19. Any Other Business
Norman Mitchell reported that BT are proposing to remove the public phone box in The Street, Upper Halling. It was proposed by Trevor Reynolds, seconded by Daryl Palmer, that the Parish Council oppose this. All agreed.
Maggie Coleman accepted, on behalf of the Parish Council, a petition from the youngster of Upper Halling asking for a roundabout in the Upper Rec. She proposed and Chris Herbert seconded, that the Parish Council provide this. All agreed and Daryl Palmer said that he will investigate and report back.
Chris Herbert raised the payment of £1404.12 to Total Property for the installation of 6 litter bins in the recs. It was proposed by the Vice Chairman, seconded by Maggie Coleman, that this be approved. This was approved by all the other members of the Parish Council apart from Daryl Palmer who declared an interest and abstained.
The Chairman asked Chris Herbert to draw up a procedure for dealing with such payments in the future.
It was proposed by Daryl Palmer, seconded by James Souter, to withhold the payment of £528.75 to Medway Council pending their acceptance for the damage to the gate to the Upper Rec. caused by their grass cutting contactors. This was agreed unanimously.

Last updated ~ 07 July 2008

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