Halling Parish Council logopanorama of Halling from across the River Medway


The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551
 

May 2018 Meeting Minutes

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MINUTES

HPC Ordinary Meeting 8th May 2018

Community Centre 7.30pm

   

Attendees: Cllr P. Crispe (Chairman)  Cllr R. Thorne (Vice Chairman)
Cllr C. Herbert Cllr Kelly Talbot
Cllr A. Butterfield Mrs J. Allen ~ Clerk 
Members of the public: 12

1.   To Elect the Chair for the ensuing year

Cllr P. Crispe was nominated by Cllr R. Thorne and seconded by Cllr A. Butterfield. Cllr P. Crispe accepted the  

nomination and as there were no other candidates, he was duly elected and signed the declaration book under

Item 2.

2.   Signing of the Declaration Book

The new Chairman, Cllr P. Crispe signed the declaration book which was witnessed by the Proper Officer of the

Council (the Clerk), Jenny Allen. The Chairman also passed his thanks onto Cllr C. Herbert for all his hard work   

and commitment in this role previously.

3.   Apologies for Absence

Apologies were accepted for Cllr L. Hitchcock, Cllr A. Simpson & Cllr M. Fearn whom were in attendance at

separate meetings elsewhere. Cllr T. Reynolds had prior commitments.

 

4.   Disclosure of other business

None.

5.   Declarations of any Pecuniary and or Prejudicial Interests

Cllr C. Herbert declared a pecuniary interest in item 19 – where a payment had been made to his partner Ms T. 

Smith for office cover over the period of 12/02/2018 to 23/03/2018 following Roni Jones’s resignation.

6. Adjourn meeting for Public Questions

Meeting adjourned for public question time – a total of 10 questions were raised:

i)  Fence repairs still required to foliage circle of Vicarage Close.

ii)  Confirmation if the A216 footpath in Upper Halling will be reinstated, following concerns on the destruction of habitats, affect on wildlife and disruption of wild orchids. Cllr R. Thorne advised that following a meeting with St Andrew’s Leisure he had been advised that this roadway was temporary and for access purposes only, as such no planning permission was required, St Andrews Leisure also confirmed that they would be removing the restricted access signs on the public land.

iii)  Complaint of a footpath not being reinstated at St Andrew’s Lake. Cllr R. Thorne confirmed he had enquired with Medway Council and checked the RCT Ordnance Survey Map. The foot path that runs is a definitive path which had been in this position for the past 40 plus years.

iv) Clarification if there was any further information regarding the proposed flats via Redrow Housing. Cllr C. Herbert advised that following a meeting with Redrow at Medway Council the plot of land had now been sold and a further planning application had been received for several lightweight business units.

v) St Andrew’s resident reported that Redrow had sold the commercial area, where the St Andrews sales office had been located previously. Since this land can only be used for commercial use it was felt that a larger doctor’s surgery or a health centre would be beneficiary as the current amenity is understood to be too small and oversubscribed.

vi) St Andrew’s resident also advised that following a discussion with the technical manager at Redrow, the water pipe in question previously, was in use and that he would forward the details on the Council. He also commented that there were reports of a new pumping station being installed this year.

vii) Clarification on the latest with the permissive path at Whitings Farm. The Chairman advised that he was in receipt of all the paperwork from Barry Barnes following a meeting with him and will report back in due   course.

viii)  Confirmation where the money from the sale of the Fire Station will be spent. It was suggested that perhaps a flyer could be included in the Halling View to ask the Parishioners for their opinions.

Cllr C. Herbert advised that once the improvements to the Upper Recreation Ground and the surfaced walkways and footpaths had been updated on Halling Marsh the Council would be asking Parishioners for ideas on what the remaining balance of funds should be spent on.

ix) Complaint of the drainage system on Pilgrims Road failing, causing flooding, Cllr R. Thorne advised that  Medway Council maintains the drainage system but the Council will report this issue to them.

x) Suggestions that there should be a way to feedback the responses to the questions raised previously at the last meeting and the minutes should be published on the Parish Council website sooner. The Chairman commented that he would look into this point.

7.   Reconvene meeting

Public question time closed at 7.55pm and the meeting reconvened.

8.   Minutes of Parish Council meetings

The minutes of the HPC meeting held on 9th April 2018 were submitted and it was proposed by Cllr K. Talbot and seconded by Cllr C. Herbert that they be approved as a correct record and signed by the Chairman. The motion was RESOLVED unanimously.

9.   Matters arising from the minutes not on the agenda

None

10.   To Elect a Vice –Chair

Cllr R. Thorne was nominated by The Chairman and seconded by Cllr C. Herbert.  Cllr R. Thorne accepted the nomination and as there were no other candidates, the motion was RESOLVED unanimously.

11.    To Appoint Portfolio Holders, Working Groups (HR & Social Media) and Representatives to Outside Bodies 

The following appointments were made:
 

Portfolio Holder Groups

Councillor

Estates Portfolio Holder

Cllr Anita Butterfield

Footpaths Portfolio Holder

Cllr Anita Butterfield

Planning & Development Portfolio Holder

Cllr Kelly Talbot

Committee Groups

Councillor

Finance Committee

ALL MEMBERS OF THE PARISH COUNCIL

Representative Groups

Councillor

Community Centre Representative

Cllr Les Hitchcock

Jubilee Hall Representative

Cllr Trevor Reynolds

School Governors Representative

VACANT

Kent Association of Local Councils Representative

VACANT

Rural Liaison Committee Representative

Cllr Andy Simpson

Halling Association Representative

The Chairman (Cllr Paul Crispe) and Vice Chair (Cllr Richard Thorne)

Kent Community Rail Partnership Representative

Cllr Trevor Reynolds

Lafarge Liaison & Local Industry Representative

The Chairman (Cllr Paul Crispe) and Vice Chair (Cllr Richard Thorne)

Redrow Liaison Committee Representative

The Chairman (Cllr Paul Crispe) and Vice Chair (Cllr Richard Thorne)

John May Charity Trustees Representative

The Chairman (Cllr Paul Crispe) and The Clerk (Mrs Jenny Allen)

Working Groups

Councillor

HR Working Group

Cllr Trevor Reynolds, Cllr Paul Crispe & Cllr Richard Thorne

Social Media Working Group

* NEW - VACANT

12.   To ratify dates for the next years meetings

The Chairman requested, from the dates as circulated by the Clerk, that the date for the meeting in October 2018 be postponed via one week. The new proposed dates are as follows:
 

Monday

4

June

2018

Jubilee Hall

Tuesday

10

July

2018

Community Centre

Monday

6

August

2018

Jubilee Hall

Tuesday

11

September

2018

Community Centre

Monday

8

October

2018

Jubilee Hall

Tuesday

13

November

2018

Community Centre

Monday

3

December

2018

Jubilee Hall

Tuesday

8

January

2019

Community Centre

Monday

4

February

2019

Jubilee Hall

Tuesday

12

March

2019

Community Centre

Monday

1

April

2019

Jubilee Hall

13.   To agree a date of the Annual Parish Meeting

Cllr C. Herbert advised the meeting that our local MP, Kelly Tolhurst, was sadly unable to attend. In accordance with availability of the Community Centre it was decided by the Council to arrange the Annual Parish Meeting for Saturday 26th May 2018 between 12.00pm & 3.00pm.

14. Planning Applications since the last meeting

Cllr R. Thorne informed the meeting of 2 planning applications that had been made & 1 legal requirement of notice of works to the former Fire Station.
 

          MC/18/1120 ~ 173 High Street        

          No comments

          MC/16/5062 ~ 18 High Street                                                                

          Cllr R. Thorne advised that despite the Council’s objection to Mr Patel’s application to convert 18 the High

          Street into five self contained flats that the appeal had found to be in favour of applicant, with conditions, on

          the grounds the Parish Council’s objection that the property would not be in keeping, as incorrect.  Cllr R.

          Thorne informed the meeting that Halling Parish Council will contact Dave Harris at Medway Council to discuss

          this matter further however the final decision is unable to be appealed against.

          MC/16/3001 ~ Former Fire station

          Cllr R. Thorne also advised that in line with notice clause 5.1.2 of the Section 106 Agreement he was now in

          receipt of confirmation that the works planned to the former fire station had now started.

15.  Estate Matters since the last meeting

The Chairman advised that he had been in further contact with the Environment Agency regarding checking the river outlets on the Marsh and had now subsequently met the team down there in order to change the    padlock on the gate, to which both the Environment Agency and the Council now had the keys to. He also advised that due to the proposed works to the Marsh and the decision not to allow cattle to graze this year    that he was looking into arranging for the grass to be cut twice this year in order to keep it to a manageable level.

16.   To decide upon the membership of Rural England 2018 / 2019

It was proposed by Cllr C. Herbert and seconded by Cllr K. Talbot and RESOLVED unanimously to renew the Council’s membership with Rural England for 2018 / 2019 at a cost of £36.00 for the year.

 

17.  To discuss preparations for the new GDPR (General Data Protection Regulations)

Cllr R. Thorne advised the meeting that the new General Data Protection Regulations are replacing the Previous Data Protection Act on the 25/05/2018. He advised that following a meeting of the Gravesham          Parishes a few weeks ago, that the Parish would be instigating their own scheme, similar to that proposed via Meopham Parish Council. Cllr C. Herbert advised that the Parish would also be seeking advice and training from KALC and Cllr A. Butterfield confirmed that as the Proper Officer, the Clerk, was elected as the Council’s Data Protection Officer.

18.   To discuss setting up an online banking account

It was proposed by Cllr R. Thorne and seconded by Cllr C. Herbert and RESOLVED unanimously that the Council apply to set up an online banking account.

19.  Receipts and Payments

 PAYMENTS SINCE MEETING 09/04/2018

Date Paid

Cheque No/Folio

Creditor

Notes 

 Net Amount

 VAT

 Amount Paid

Notes

30/04/2018

SO

MHS Homes

Standing Order for Garage Rent

£34.30

£6.86

£41.16

 

30/04/2018

SO

Community Centre

Standing Order for Parish Office

£275.00

£0.00

£275.00

 

11/04/2018

CHQ

Jenny Allen ~ Clerk 

March Wages

£237.14

£0.00

£237.14

 

11/04/2018

CHQ

Zurich Management Services Ltd

LCAS Training Seminar 18/01/2018

£30.00

£6.00

£36.00

 

31/03/2018

CHQ

Clive Stanley

Webmaster fees for Feb & March 2018

£97.50

£0.00

£97.50

 

19/04/2018

CHQ

You First Partnership Ltd

Copier Supplies

£583.29

£116.66

£699.95

 

30/04/2018

CHQ

Jenny Allen ~ Clerk 

April Wages

£665.92

£0.00

£665.92

 

02/05/2018

CHQ

Trudi Smith

Office cover from 12/02/2018 - 23/03/2018

£408.00

£0.00

£408.00

 

02/05/2018

CHQ

Laurie Smith

Feb Wages (Chq reissued from previous lost and cancelled chq).

£320.87

£0.00

£320.87

 

02/05/2018

CHQ

Laurie Smith

March Wages (Chq reissued from previous lost and cancelled chq).

£203.42

£0.00

£203.42

 

04/05/2018

CHQ

Clive Stanley

Webmaster fees for April 2018

£42.00

£0.00

£42.00

* CHQ NEEDS SIGNING

04/05/2018

CHQ

Halling Community Centre

200 x Refuse Sacks ordered for Roni via Cllr Les Hitchcock

£14.75

£2.95

£17.70

* CHQ NEEDS SIGNING

04/05/2018

CHQ

Halling Community Centre

Hall Hire for extraordinary meeting on 26/03/2018 ~ 2 hours.

£27.00

£0.00

£27.00

* CHQ NEEDS SIGNING

TOTALS

£2,939.19

£132.47

£3,071.66

       

         RECEIPTS SINCE MEETING 09/04/2018

None

       

It was proposed by Cllr A. Butterfield, seconded by Cllr K. Talbot the tables be noted and the payments confirmed. The motion was AGREED, with 4 voting in favour and 1 abstention, as referred to in item 5.

20.  Any Other Business

Cllr R. Thorne reminded the Clerk to include the letter from the church warden regarding the community payback scheme maintaining the cemetery in the next agenda.

 

21.  Date of next meeting

The Chairman advised that the next ordinary Parish Council meeting will be held on Monday 4th June at 7.30pm in the Jubilee Hall.

       The meeting finished at 8.35pm

 

 

        The Annual Parish Meeting of the Parish Council will be held on:

 

Saturday 26th May 2018

12.00pm – 2.00pm

Community Centre

 

 



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04-Jun-2018 Website updated by Clive Stanley Associates