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The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551
 

December 2017 Meeting Minutes
 
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Minutes of the meeting on 4 December 2017

Chris Herbert

Lower Ward

Chairman

CH

Matt Fearn 

Upper Ward 

 

MF

George Wenham 

Upper Ward 

Estates Portfolio

GW

Trevor Reynolds 

Upper Ward

 

TR

Paul Crispe 

Lower Ward 

 

PC

Richard Thorne 

Lower Ward 

Planning Portfolio

RT

Andy Simpson

Lower Ward

 

AS

Kelly Talbot

Lower Ward

Apology Accepted

KT

Les Hitchcock 

Lower Ward 

 

LH

Anita Butterfield

North Halling

From item 8

AB

Roni Jones

Clerk

In attendance

RJ

Members of the Public

 

13

PCSO Carrie Anne Boswell was in attendance at the beginning of the meeting to be available to electors in the form of a ‘surgery’

 

1

Apologies for Absence

 

KT had been detained at work and her apology was accepted

 

 

2

Disclosure of any other business

 

None

 

 

3

Declaration of any Pecuniary and / or Prejudicial Interests

 

None

 

 

4

Adjourn the meeting for Public Questions issues raised included

  • Fire Station
  • Formby Terrace
  • Bridge opening
  • Blue Lake
  • Caravan
  • Risk Assessment for the 9th December 2017 (Christmas Party)
  • HYC Application
  • Line Markings for Badminton Court
  • S136 Grants
  • Cancelled Meeting
  • Post Box at St Andrews
  • Upper Halling park refurbishment
  • Use of Fibre Optics at St Andrews

 

5

Reconvene the meeting

 

 

6

 

 

 

 

Vote:

 

Minutes of Previous Parish Council meeting

 

The Minutes of the meeting on 14th November were accepted and with minor amendment agreed as a true record

 

This was Proposed by TR; Seconded by CH and was agreed

 

The Minutes were signed

 

 

 

 

7

Information arising from the minutes not on the agenda

 

None

 

 

 

8

 

 

 

 

 

Vote:

 

To receive a nomination for Mrs A Butterfield to the Council

 

Anita has been supporting the Parish with the Christmas festivities and attended a number of meetings to date. She has been resident for more than 1 year

 

This was Proposed by GW; Seconded by LH and was unanimously agreed

 

The Declaration book was, accordingly, signed and Mrs Butterfield took her place at Council

 

 

9

Planning Applications since the last meeting

 

MC/17/3288 - A retrospective application for a Ménage – There were no grounds for the Parish to object upon

 

MF declared a prejudicial interest and left for this item

 

MC/17/4048 - 24 Parking spaces to the rear of Formby Terrace – RT noted that the egress will be close to but not on the Pelican Crossing but the Parish ought to ask for no right hand turn to be implemented

 

MF returned

 

23 Vicarage Road – Extension – no comment

 

 

 

 

 

 

 

 

RJ

A brief conversation was held with PCSO Boswell about antisocial behaviour. She recommended that each and every incident was reported at the time of occurrence, She then left the meeting

10

Estates Matters since the last meeting

Report by George Wenham on the Footpaths, Recreation Grounds and Marsh

 

Quotes were outstanding for yellow box paining on Marsh Road to prevent parking

 

The Marsh is vacated but remedial works need to be undertaken – a letter had been sent but it was agreed that a second letter to be sent stating that unless removed the locks would be removed by the Parish

 

Reports were in from Zurich Insurance on the Play areas –and the remedial actions had been undertaken as requested

 

Tree Stump removal – one quote for £238 was in, 2 more to be requested

 

Whittings Path Agreement was now in hand and it needed a clause changing about the onus of the maintenance of a fence that the farmer had required. It was not considered reasonable. Therefore matter ongoing

 

 

 

 

 

RJ

 

 

 

 

RJ

 

 

 

 

 

RJ

 

11

HPC Working Groups Structure (Finance, Personnel, Estates, Events, Neighbourhood Plan)

 

This matter was not discussed

 

 

 

 

12

 

 

 

Halling Fire Station

 

It was reported that a letter had been sent to the Baptist Church requiring that completion was on or before the 24th December 2017.

 

 

13

Christmas in Halling

Update from the Community Working Party which included costs, risk assessment and a feel of the community coming together on a project

 

An application to film by a journalism student had been received and was viewed positively on the basis that this would be made available to HPC for the website upon completion. Proper permission from parents and participants was required and it was noted that the student was responsible for this in his proposal.

 

 

14

S136 Applications

 

LH Declared a prejudicial interest and left the meeting

 

Halling Youth Club

A request from the self financing youth club for £200 towards running costs – further information was required and potentially a referral to HA

 

LH Returned

 

Community Rail Partnership

£100 request for support – this item was deferred

 

 

 

 

 

 

TR

15

 

 

 

 

 

 

 

 

  

 

Vote:

 

 

 

 

Vote:

 

Receipts and Payments

 

The Council discussed

  • receipts received since the last meeting

The finance report as presented (PDF format) was agreed.

 

Proposed TR, Seconded PC Unanimously agreed

 

LH and GW Declared a prejudicial interest and left the meeting

 

It was agreed the increase in rent from HCC was reasonable and was agreed - £25.00 pcm

 

Proposed TR, Seconded PC Unanimously agreed

 

LH and GW Returned

 

 

16

Any Other Business (No votes may be taken)      

 

MF advised the Parish that there were some changes planned by New Venture, specifically a no parking bay (from 07.30-16.00H) outside 7 and 7 Vicarage Road. Without these changes being accepted there was a danger that this route might be withdrawn in total which would be detrimental to the village as a whole. On that basis MF indicated her had approved the application

 

 

 

20.            Future Meetings, all at 7.30pm:

Tuesday 9th January 2018

Community Centre

Monday 5 February 2018

Jubilee Hall

Tuesday 13th  March 2018

Community Centre

Monday 9th April 2018

Jubilee Hall

Halling Parish Council Expenditure 13.11.17 to 4.12.17

Halling Parish Council Expenditure 13.11.17 to 4.12.17

No receipts

Petty Cash to be reconciled

 



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