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The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551
 

August 2017 Parish Council Meeting Minutes
 
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Minutes of the meeting on 7th August 2017

 

Chris Herbert

Lower Ward

Chairman

CH

Matt Fearn 

Upper Ward 

Vice-Chairman

MF

George Wenham 

Upper Ward 

Estates Portfolio

GW

Trevor Reynolds 

Upper Ward

 

TR

Paul Crispe 

Lower Ward 

Apology Accepted

PC

Richard Thorne 

Lower Ward 

Planning Portfolio

RT

Andy Simpson

Lower Ward

 

AS

Kelly Talbot

Lower Ward

Arrived at item 4

KT

Les Hitchcock 

Lower Ward 

 

LH

Roni Jones

Clerk

In attendance

RJ

Members of the Public

 

7

 

1

Apologies for Absence

 

The apology from PC was made in advance and accepted

 

 

2

Disclosure of any other business

 

GW had one item

 

 

3

Declaration of any Pecuniary and / or Prejudicial Interests

 

CH declared a Pecuniary Interest

AS declared a Prejudicial Interest and was absent for that matter (R1)

 

 

4

Adjourn the meeting for Public Questions issues raised included

 

  • Smells within the village
  • Rough campers
  • Road closure
  • Traffic and Parking
  • Letter of thanks
  • Accounting for the Fun Day
  • Staff changes
  • Blue Pool
  • Busses

 

 

5

Reconvene the meeting

 

 

6

 

 

 

 

Vote:

Matters Arising from the Minutes of the last meeting

 

AS asked why his apologies had not been accepted for the last meeting, they were noted but not given in writing. AS asked that the policy be applied consistently

This was Proposed by GW; Seconded by LH and was unanimously agreed

 

There were no other Matters Arising

 

 

 

RJ

7

Planning Applications since the last meeting

 

MC17/279 – Cattery on Rochester Road. Objected.

 

 

8

 

 

 

 

Vote:

Halling Fire Station

 

Medway have clarified the S106; exchange of contracts pending

CH asked that the time between Exchange and Completion be curtailed

 

This was Proposed by TR; Seconded by CH and was unanimously agreed

 

 

9/10

 

 

 

 

 

 

 

 

 

 

Agreed

 

 

Agreed

 

 

 

 

 

 

 

 

 

 

Agreed

 

 

 

Agreed

Estates Matters since the last meeting

 

The Clerk spoke to this item. Outlining the very positive relationship struck with Community Payback (SEETEC) who are willing to conduct work in Halling on a regular basis for the cost of materials and a packet of biscuits per team per visit.

 

Discussion was held about the positive experiences to date with CP in other areas. It was noted that the area adjacent to the Play Park at Upper Halling would require fencing to make it safe whilst work was in progress

 

It was unanimously agreed that the Clerk should progress this matter

 

It was noted that a tree that recently was downed by the storm be removed by Medway. MF agreed to progress this

 

Bristol University for SE Water were performing an ecological study of The Marsh. They will be returning in September and GW has asked for a copy of the research report once completed.

 

Members were asked to be watchful for reports of Adders in this habitat since this was a protected species and attention needed to be paid

 

It was noted that the grass at the Marsh had been cut; and that there appeared to be damage to the ditch. Letter to be sent to Mr Lingam asking for redress

 

Areas adjacent to the stiles had been damaged, such that a cow might pass through to an area that was cattle restricted. It was suggested that poles be implanted to allow residents and dogs through but not cattle. To be attended to as a priority

 

It was noted in relation to Footpaths that Ann Marie Bain has promised the creation of an agreement on the Permissive Footpath as her workflow allows

 

Quotes needed to be obtained for a Stock Fence and Gate

 

It was noted that a third party are water testing.

 

 

 

 

 

 

 

 

 

 

 

 

 

RJ

 

MF

 

 

 

 

 

 

 

ALL

 

 

 

RJ

 

 

 

RJ

 

 

 

 

 

RJ

11

Fun Day 2017

 

It was reported that Halling Association had committed £2K and HPC £3K

Work was ongoing

 

 

12

 

 

 

 

 

Vote:

Grant Request for Cemetery Maintenance

 

An application for funds was received from the Church of England for support to pay for materials used to keep the cemetery in good order. A discussion ensued and a sum of £200 proposed

 

This was Proposed by MF; Seconded by GW and was unanimously agreed

 

 

 

 

 

 

 

RJ

13

Grant Request for Halling Women’s Institute

 

An application for funds was received from Halling WI but on discussion it was considered that the specific application did not meet the criteria to enable the grant to progress.

 

The work of the WI in Halling was acknowledged and they were to be encouraged to apply for funds that would meet the criteria

 

 

 

 

 

 

 

RJ

14

 

 

 

 

 

 

 

 

 

Vote:

Banking Resolution

 

A resolution to amend the Bank Signatories and enable both Internet banking and a pre paid credit card for HPC was tabled. A discussion was held.

 

KT GW and RJ were to be added to the mandate

WS was to be removed from the mandate

Online Banking and Prepaid Credit Card applications were to be made

 

This was Proposed by CH; Seconded by GW and was resolved with 1 abstention

 

 

15

 

 

 

 

Vote:

Payment of Medway Council’s 2015 invoice

 

A discussion about the invoices which amounted to £6862.87 was held; it was agreed to pay this amount in full

 

This was Proposed by TR; Seconded by LH and was unanimously agreed

 

 

16 and 17

 

 

 

Vote:

Receipts and Payments

 

The invoice for the gate appeared higher than the quote (related to additional work undertaken). Staff names to be withheld in future; but in general were agreed as appropriate

This was Proposed by MF; Seconded by LH and was resolved with 1 abstention

 

19

Any other Business

 

GW noted that in the light of issues noted a check on access to water hydrants has been undertaken – CH and GW had checked the majority. Any with access issues to be raised with Kent Fire and Rescue

 

 

 

Meeting closed to the General Public

 

 

R1

 

 

 

 

 

Vote:

Kent Legal Services’ Invoice

 

Following the meeting with Invicta Law it was agreed that a settlement of 50% (£1382.10) could be agreed in payment to the invoices levied subject to vote.

 

This was Proposed by CH; Seconded by TR and was unanimously agreed

 

The cover letter to state ‘in full and final settlement’

 

 

 

 

 

 

 

 

 

RJ

R2

 

 

 

 

Vote:

 

 

 

 

 

 

 

Vote:

Medway Council Report

 

The matter was discussed. GW asked for a record to be made of his discontent

 

This was Proposed by MF; Seconded by KT

4 for; 2 against, 1 abstain

 

The motion to implement the report was therefore carried

 

It was proposed to appoint RJ as the Proper Officer of the Council with immediate effect

 

This was Proposed by MF; Seconded by RT

5 for; 1 against , 1 abstain

 

The motion was therefore carried

 

 

 

20.            Future Meetings, all at 7.30pm:

Tuesday 12 September 2017

Community Centre

Monday 2 October 2017

Jubilee Hall

Tuesday 14 November 2017

Community Centre

Monday 4 December 2017

Jubilee Hall

Tuesday 9th January 2018

Community Centre

Monday 5 February 2018

Jubilee Hall

Tuesday 13th  March 2018

Community Centre

Monday 9th April 2018

Jubilee Hall

 



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