Halling Parish Council logopanorama of Halling from across the River Medway


The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551
 

26th September 2017 Finance Meeting Minutes
 
[ Back to: Home Page :: Documents :: Parish Council
]


Minutes of the meeting on 26th September 2017

Chris Herbert

Lower Ward

Chairman

CH

Matt Fearn 

Upper Ward 

Apology Accepted

MF

George Wenham 

Upper Ward 

Estates Portfolio

GW

Trevor Reynolds 

Upper Ward

 

TR

Paul Crispe 

Lower Ward  

Apology Accepted

PC

Richard Thorne 

Lower Ward 

Planning Portfolio

RT

Andy Simpson

Lower Ward

Apology Accepted

AS

Kelly Talbot

Lower Ward

 

KT

Les Hitchcock 

Lower Ward 

 

LH

Roni Jones

Clerk

In attendance

RJ

Members of the Public

 

0

1

Apologies for Absence

 

Apologies from PC, MF, and AS were recorded and accepted, specifically in the light of the internet issues being experienced across the village

 

 

2

Disclosure of any other business

  • None

 

 

3

Declaration of any Pecuniary and / or Prejudicial Interests

  • There were no interests declared

 

4

Adjourn the meeting for Public Questions issues raised included

  • No public attended

 

5

Reconvene the meeting

 

 

6

Budget Revision

 

Budget Report and reapportionment

 

Significant amounts of documentation were provided to councillors showing that the income and expenditure of the Parish had been

  • Reconciled to bank – in doing so 2 anomalies for correction had been identified in HPCs favour amounting to less than £600
  • Apportionment to budget heads (which may be adjusted and properly needed to be considered b y councillors)
  • All expenditure and income reported in one document

The fun day balances were presented; some expenditures still coming through and Redrow’s donation was still under discussion – to be chased

 

 

 

 

 

 

 

 

 

 

 

 

 

RJ

6.1

Training element of the Budget

 

This was agreed as per communication from December 2016 which was identified prior to the meeting

 

No resolution was required as this had been agreed at the meeting where the precept was agreed

 

 

6.2

Savings Accounts Resolution

 

A resolution to change the signatories on the Nat West Reserve Account to match those on the current account was agreed and signed

 

Given that the level of guarantee for amounts in one banking group was £85K and with the imminent ingress from the Fire Station; two new saving / investment accounts would be required as funds currently stood at over £60K in Nat West

 

Following research using Money Saving Expert in relation to business funds the following banks were proposed and agreed for each to have a savings account for HPC, in selecting the second, ethical rather than performance issues were taken in to consideration also the banking guarantee:

 

  • Ardmore
  • Co-Op

Proposed:        KT

Seconded:       LH

 

It was unanimously agreed
 

 

6.3

Current Account Resolution

 

A letter to release cash to the Clerk was signed as the previous resolutions had been dogged by difficulty within Nat West and cash could not be accessed. The bank mandate was still not changed and Nat West had been very difficult to deal with. (Mandate completed on 6.10.17 sent in August)

 

 

6.4

Precept level and Business Case for 2018-19 Precept

 

A comparison document was brought by the Clerk to inform the business plan for 2018/19 and begin planning.

 

 

7

Any other Business

 

None

 

 

 

 

 

8.            Future Meetings, all at 7.30pm:

Tuesday 14 November 2017

Community Centre

Monday 4 December 2017

Jubilee Hall

Tuesday 9th January 2018

Community Centre

 



up to top of page

Copyright 2017 ~ Halling Parish Council
30-Oct-2017 Website updated by Clive Stanley Associates