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The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551

26th September 2017 Finance Meeting Minutes
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Minutes of the meeting on 26th September 2017

Chris Herbert

Lower Ward



Matt Fearn 

Upper Ward 

Apology Accepted


George Wenham 

Upper Ward 

Estates Portfolio


Trevor Reynolds 

Upper Ward



Paul Crispe 

Lower Ward  

Apology Accepted


Richard Thorne 

Lower Ward 

Planning Portfolio


Andy Simpson

Lower Ward

Apology Accepted


Kelly Talbot

Lower Ward



Les Hitchcock 

Lower Ward 



Roni Jones


In attendance


Members of the Public




Apologies for Absence


Apologies from PC, MF, and AS were recorded and accepted, specifically in the light of the internet issues being experienced across the village




Disclosure of any other business

  • None




Declaration of any Pecuniary and / or Prejudicial Interests

  • There were no interests declared



Adjourn the meeting for Public Questions issues raised included

  • No public attended



Reconvene the meeting




Budget Revision


Budget Report and reapportionment


Significant amounts of documentation were provided to councillors showing that the income and expenditure of the Parish had been

  • Reconciled to bank – in doing so 2 anomalies for correction had been identified in HPCs favour amounting to less than £600
  • Apportionment to budget heads (which may be adjusted and properly needed to be considered b y councillors)
  • All expenditure and income reported in one document

The fun day balances were presented; some expenditures still coming through and Redrow’s donation was still under discussion – to be chased
















Training element of the Budget


This was agreed as per communication from December 2016 which was identified prior to the meeting


No resolution was required as this had been agreed at the meeting where the precept was agreed




Savings Accounts Resolution


A resolution to change the signatories on the Nat West Reserve Account to match those on the current account was agreed and signed


Given that the level of guarantee for amounts in one banking group was £85K and with the imminent ingress from the Fire Station; two new saving / investment accounts would be required as funds currently stood at over £60K in Nat West


Following research using Money Saving Expert in relation to business funds the following banks were proposed and agreed for each to have a savings account for HPC, in selecting the second, ethical rather than performance issues were taken in to consideration also the banking guarantee:


  • Ardmore
  • Co-Op

Proposed:        KT

Seconded:       LH


It was unanimously agreed



Current Account Resolution


A letter to release cash to the Clerk was signed as the previous resolutions had been dogged by difficulty within Nat West and cash could not be accessed. The bank mandate was still not changed and Nat West had been very difficult to deal with. (Mandate completed on 6.10.17 sent in August)




Precept level and Business Case for 2018-19 Precept


A comparison document was brought by the Clerk to inform the business plan for 2018/19 and begin planning.




Any other Business








8.            Future Meetings, all at 7.30pm:

Tuesday 14 November 2017

Community Centre

Monday 4 December 2017

Jubilee Hall

Tuesday 9th January 2018

Community Centre


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30-Oct-2017 Website updated by Clive Stanley Associates