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September 2015 Parish Council Meeting Minutes
 
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                                                                                                               SEP15/01

Minutes of Halling Parish Council held on 8th September 2015 at the Jubilee Hall

Present:  Chair George Wenham (Upper Ward) GW; Chris Herbert (Lower Ward) CH ;

Bob Morton (Lower Ward) BM;  Trevor Reynolds (Upper Ward) TR;

Mark Joy (North Ward) MJ; Matt Fearn (Upper Ward) MF; Richard Thorne (Lower Ward) RT and Andy Simpson (Lower Ward) AS.

 

Bill Swan – Clerk (WS) and 15 members of the public. 

 

1.           Apologies for absence

Les Hitchcock – reason accepted.

 

2.           Disclosure of any other Business

              MJ – 1 item; TR – 1 item and WS – 2 items

 

3.           Declaration of Pecuniary and Prejudicial Interests - none

             

4.           Adjourn meeting for Parishioners’ Questions

Among the points raised were the following:

Circle in Vicarage Close; sewage problems from St Andrews park; sight lines at Stake lane;  cost of cutting Cemetery grass and formation of a Sub Committee to oversee this; speeding in village; goal posts;  notice board at St Andrews Park.

 

It was proposed by RT, seconded by CH, that item 17 be held in private – all agreed.

 

5.         Statement by the Chairman

George Wenham apologised to the residents of Upper Ward for not being able to attend the Ward Surgery.  He accepted the response from the Monitoring Officer that the four Councillors who had complaints against them had not broken the Code of Conduct)

GW said that a meeting has been arranged with the Monitoring Officer, the full Parish Council and the Clerks to see how the Parish Council can move forward. .

TR asked if the letter from the Monitoring Officer could go in the Minutes.(as follows

                                                                                                                                           

6            Reconvene meeting and Minutes of Parish Council meetings.

              It was proposed by TR, seconded by RT, that the minutes of the 8th July 2015 meeting were a true record.  All agreed and the Chairman duly signed them.

 

7.           Matters arising from the Minutes

              Item 16(3) – MJ has spoken to the teams who will be using the Upper rec. For Mini Soccer.  There will no matches before 10 am and finishing after 2.00pm.  There will a fair fee of £6.50 for each game and Nomads will mark out pitches.  This will mean no outlay by the Parish Council on maintenance.

              Item 11 – Chapel Lane - M F said that the application was refused.

              Item 15 – Surgery in Upper Ward – TR said that this was well attended and the Councillors were working through the points raised by residents.

 

8.           To fill vacancy for Vice-Chair.

              GW asked if this could wait until after the meeting with the Monitoring Officer but it was agreed that he ask for volunteers.  MJ was the only volunteer and TR proposed, seconded by RT, that MJ be duly appointed.  4 voted for with 3 abstentions.

                                                                                                                             

9.           Halling Funday and Sunday – report and accounts

              The Clerk passed round the statement of accounts for Funday and it was noted that these came within £320.67 of the Halling Association donation of £2000 to cover the event and no money from the Parish Council allocated budget would be needed. It was proposed by MJ, seconded by BM that the accounts be accepted.  All agreed apart from AS who abstained.

RT moved a vote of thanks to all those involved.       

 

10.         Footpaths.

Barry Barnes, the footpaths officer, reminded the meeting that maintenance of footpaths is down to the land owner.  The paths on the Marsh have been cleared with the help of volunteers and the bottom of the Plough path where it runs next to Sylvestre Close is closed for work on the rail bridge.

As regards the permissive path, Lafarge’s contractor has quoted £1395 plus Vat for work necessary before the path can be opened.  MJ thought it a great idea but felt that HPC should get a long term agreement to justify the expenditure. It was proposed by TR, seconded by CH, that HPC pay for this.   All agreed apart from 2 abstentions.

                                                                     

11.         Halling Association

              MF said that he will report after the next meeting.

 

12.         John May Charity

              The Clerk had already circulated details to Members and it was proposed by CH, seconded by MJ, that the Chair of HPC and the Clerk should be Trustees of this Charity.  All agreed.

 

13.         Planning.

              MF  referred to the applications for extensions to 29 Howlsmere Close and 43 Pilgrims Road.  It was agreed that HPC has no comment to make on these.

 

14.         Halling Fire Station  

            CH said that only one tender has been received and this was circulated to Members before the meeting. It is from Halling Baptist Church in the sum of £150,000 and is conditional on the sale of property.  MF said that HPC should look further afield and perhaps involve the commercial market. CH said that the Church should make it a firm offer.  He would not support any proposal that the Fire Station be sold for commercial purposes.

              It was then proposed by TR that HPC does not accept the offer as the Baptist Church is not in a position to proceed and that £150,000 falls short of HPC’s estimate but this will be revisited by HPC if a further offer is forthcoming.

              CH suggested Friday 6th November 2015 as a cut off date for Hicks to obtain any further Tenders. These motions were seconded by MF and all agreed apart from MJ who abstained.

 

 15.       KCC legal scheme renewal.

It was agreed to hold this over until after the meeting with the Monitoring Officer.

 

16.       Jubilee Hall report

TR said that he attended the recent meeting and reported that income was exceeding expenditure.  There is a quiz night on 3rd October – details in Halling View.

 

17.          Complaint – to consider a framework for dealing with a recent complaint submitted by a member of the public. (recommended for consideration in private)
 

18.          Halling Association – to nominate a Councillor to fill the vacancy caused by a recent resignation..

              MJ nominated TR and there being no other nominations, TR was duly accepted.
 

19          Redrow Homes – progress report for update on decision to actively seek direct contact with them (Minutes 9th June 2015 item 11 refers)

              A contact is to be made with the Lands Director to ascertain future plans.
 

20.         Upper recreation ground – proposal by Mark Joy to ban team football.

              MJ said there have been complaints about behaviour of players and goal posts have been cut .  He proposed that HPC bans adult team football and put up signs to thasi effect.  This was seconded by TR and all agreed.
 

21.         The return of SID (Speed Indication Device) to the village.

              The Assistant Clerk said that SID was back as a temporary measure as he only has a 14day battery life.  If HPC wanted its own SID, there are 3 options.  1.  Purchase our own but this will need permanent electric connection which limits its position or a battery operated one which needs regular charging.  2. Lease from Medway Council with a 10 year maintenance/warranty lease.  3. Train villagers to use the speed guns with help of Kent Police.
 

22/3.      Receipts and payments
 

 

 

Budget Head

Net

Vat

Gross

Date

 

 

 

 

 

 

Total

 

 

 

 

 

 

 

 

Needing ratification

 

 

 

 

 

 

 

 

 

 

 

 

 

10/06/2015

 

Total Property

Fire Station/Estates

G/A/EST

196.00

 

196.00

10/06/2015

 

Ben Cook

Work on Recs

EST

130.00

 

130.00

19/06/2015

 

SLCC

Rnl of membership

G/A

180.00

 

180.00

26/06/2015

 

Tom Bailey

Work on Upper rec

EST

97.50

 

97.50

29/06/2015

 

Trudi Smith

Duck Race items

HVF15

118.60

 

118.60

01/07/2015

 

BT

Phone and broadband

G/A

171.51

34.30

205.81

01/07/2015

 

Clive Stanley

Web fees for June

G/A

54.00

 

54.00

01/07/2015

 

Staples

Office consumables

G/A

234.28

46.86

281.14

01/07/2015

 

KALC

Training

G/A

194.00

 

194.00

04/07/2015

 

Events Co

Funfair

HVF15

3900.00

780.00

4680.00

04/07/2015

 

C A Grant

Tokens

HVF15

55.00

11.00

66.00

08/07/2015

 

Jubilee Hall

Hire of hall

G/A

12.00

 

12.00

10/07/2015

 

Ben Cook

Work on recs

EST

155.00

 

155.00

13/07/2015

 

Count Campbell

Internal audit

G/A

80.00

 

80.00

13/07/2015

 

John Martin

Work on Marsh

EST

19.85

 

19.85

15/07/2015

 

Bo Peeps

Payment from Ray's WIF

Section 137

400.00

 

400.00

17/07/2015

 

Cash

Cash for Funday

HVF15

500.00

 

500.00

20/07/2015

 

J Cook

Purchase for recs

EST

17.50

 

17.50

27/07/2015

 

Castle Marquees

Funday toilets

HVF15

200.00

40.00

240.00

04/08/2015

 

Tom Bailey

Work on Upper rec

EST

104.00

 

104.00

04/08/2015

 

Clive Stanley

Web fees for July

G/A

48.00

 

48.00

05/08/2015

 

Medway Council

Rates for Fire stn

G/A

5527.00

 

5527.00

05/08/2015

 

Total Property

 

EST

761.00

 

761.00

10/08/2015

 

Ben Cook

Work on recs

EST

165.00

 

165.00

21/08/2015

 

Crossroads Kent

Donation from Duck Race

HVF15

350.00

 

350.00

 

 

 

 

 

 

 

 

 

 

 

 

 

13670.24

912.16

14582.40

 

 

 

 

 

 

 

 

 

There had been  income of £1400 from The Ward Fund and it was then proposed by CH., seconded by MJ, that the above payments be ratified.  All agreed.
 

24.  Dates of forthcoming meetings.

Full Council meeting on 14th October 2015 at the Community Centre at 7.30 pm.
 

25. Any Other Business

The Clerk reminded Councillors that he will be on leave from 14th September for a week and that the Assistant will come in on Monday as well as Wednesday but will be unable to cover on Friday morning.  Also the Office will require help for the Poppy Collection staring at the end of October. MJ reported that there has been flytipping in Cemetery Road.
 

 Closed item no 17

It was agreed that the Standards Committee should be set up to deal with the complaint and it will comprise RT, MJ and BM.

The meeting closed at 9.45 pm.

 

                                   



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Copyright 2015 ~ Halling Parish Council
25-Nov-2015 website updated   by Clive Stanley Associates