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June 2015 Parish Council ExtraOrdinary Meeting Minutes
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Minutes of an extraordinary meeting Halling Parish Council held on 30th June 2015 at the Community Centre



Present:  Chair: George Wenham (Upper Ward) GW; Sally Brady (North Ward)SB;

Chris Herbert (Lower Ward) CH ; Bob Morton (Lower Ward)BM;  Andy Simpson (Lower Ward) AS; Trevor Reynolds ( Upper Ward) TR; Mark Joy (North Ward) MJ; Richard Thorne (Lower Ward) RT and Matt Fearn (Upper Ward) MF

Bill Swan – Clerk (WS) and 6 members of the public. 


1.           Apologies for absence - none


2.           Declaration of Pecuniary and Prejudicial Interests

MJ – pecuniary interest in second part of item 5 ; Sally Brady and Chris Herbert prejudicial interest in item 7


3.           To receive unaudited accounts

The Clerk passed round the completed return for the external auditors together with the Bank Reconciliation.  It was proposed by MJ, seconded that the accounts be accepted, seconded by LH and all agreed.  The Chairman and Clerk signed the return as appropriate.


4.           Fire Station – proposal for time frame to receive offers for the fire station.

CH had discussed this with our Agent that we should allow up to 8 weeks for offers to be received.  He proposed that they be left open until 4th September 2015. TR seconded this and all agreed.


5.           Proposal by Mark Joy to give a donation to Halling FC and to determine whether to allow football in the Upper Recreation Ground

              SB said that Halling Association have just given £540 to Halling FC.  MJ said that HPC should look at Halling Minors also and that any decision on donations should be held over to the next meeting.  After discussion about the bad behaviour of teams in the past and complaints from residents, it was proposed by GW, seconded by SB that the HPC should allow the game on Sunday 5th July at 2.30pm to go ahead and to discuss any issues following this at next week’s meeting.  All agreed apart from 2 abstentions.  CH said that Redrow should be chased up about the pitch next to the allotment.


6.        To receive an estimate for Funday 2015 and to approve the funds for the event.

              AS said that the predicted outgoings would be £5,300 and with the donation of £2,000 from Halling Association the event should not cost HPC more than £2,000.

              It was proposed by MJ that HPC budget £2,000 with a provision to draw up to £3,300 prior to the event.  This was seconded by LH and all agreed.


7.        Closed item – to discuss a legal situation concerning the Parish Council and to determine its action

              One Councillor having declared an interest, left the meeting.  The Clerk presented an invoice from Kent Legal Services and invited the Council to consider making payment. It was proposed that the invoice in the sum of £1725.50 plus VAT submitted by Kent Legal Services be paid and a claim be lodged with the Parish Council’s Insurers to seek to recover the cost.

              The motion was declared lost with 3 Councillors voting in favour, 4 against and 1 abstaining.

The meeting closed at 8.50 pm


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Copyright 2015 ~ Halling Parish Council
04-Aug-2015 website updated   by Clive Stanley Associates